Office Assistant / Safety Coordinator - Job Description

The Role

This is a role for someone who wants to do more than answer phones. You will lead safety for our shop and support the front office, splitting your time between the two in a way that keeps every day a little different.

As our Safety Lead, you own the programs that keep people whole at the end of every shift: OSHA compliance, training, walkthroughs, LOTO, PPE, machine guarding, SHARP. You run the Safety Committee. New hires - including temps - learn how we work safely from you. On the office side, you handle the kind of everyday operations that keep a small manufacturer running smoothly: visitors, phones, mail, documentation, and some order entry and invoicing support.

Why People Like This Job

• A predictable 5-day schedule, Monday through Friday 7:30am – 4pm
• Real ownership of the safety program. You set the standard.
• You will not sit at one desk for eight hours.
• A small, steady team where your work is visible and appreciated.
• Full time Benefits (ask us for details - happy to walk through them).

What You Will Own

Safety and compliance:

• Coordinate all company safety activities - written programs, OSHA reporting, and Safety Committee meetings.
• Keep us aligned with the SHARP program and OSHA standards: machine guarding, PPE, lock-out/tag-out.
• Run new-hire safety training (including for temp staff) and lead annual refreshers.
• Walk the shop regularly and identify safety hazards.
• Maintain safety and training records, plus controlled documents for production and maintenance.
• Stay current - new methods, workshops, better training protocols. Bring ideas back.

Production and operational support:

• Make sure the shop has the safety supplies it needs, when it needs them.
• Schedule scrap pickups and handle the paperwork.
• Schedule annual fire alarm and communication system inspections.

Front office:

• Greet and sign in visitors, get them properly PPE'd, and make them feel welcome.
• Answer phones, handle mail, keep files organized.
• Help with order entry, invoicing, and purchasing when the office needs an extra set of hands.

What You Bring

• High school diploma or equivalent.
• Comfort moving between a shop floor and an office - and respecting both.
• Clear, confident communication. You can run a training session, talk to a visitor, and hold the line on a safety rule without making it personal.
• Organized, dependable, and on time.
• Basic computer comfort for email, documents, and data entry.

Nice to Have

• Prior experience in manufacturing, a shop, or a warehouse.
• OSHA 10 or 30, or existing training in lock-out/tag-out, hazard communication, PPE, or emergency evacuation. We will help you get there if not.
• Bilingual English / Spanish.
• Experience with ISO documentation.

The Honest Part

The shop side of this job is a real metalworking environment - moving machinery, noise, dust, mist, oils, and solvents. You will be on your feet moving between the floor and the office and using a computer for documentation. Nothing heavy to lift, but you do need to move around the building comfortably. PPE is provided and required.

If leading safety for a small manufacturer sounds like your kind of work -we want to hear from you.

Ready to Apply?

Send us your resume and a short note about why this role appeals to you right now. We read every one.