Administrative Assistant- 1st Shift 8am-4:30pm Jobs - South Elgin, Illinois (IL)

Administrative Assistant- 1st Shift 8am-4:30pm - Job Description

Want to be part of something special? We're Filling Important Jobs!

Join an industry leader and innovator looking for people who want to make a difference.

Hoffer Plastics is hiring for "Administration Assistant ".

Starting Pay $20.00 - $22.00 (based on experience)

** Hoffer provides full training, extensive benefits, and unlimited career potential. ****

This position will act as the primary receptionist/switchboard attendant while providing administrative support through various clerical duties.

RESPONSIBILITIES

• Perform reception duties at the front desk including managing incoming calls, greeting visitors and performing pre-entry screening for visitors, assigning visitor badges and issuing required personal protective equipment.
• Maintains complete level of confidentiality with information.
• Compose and type routine correspondence including letters, and memos.
• Prepare, run and distribute reports as assigned including: Monthly management reports, weekend work schedules, attendance reports, disciplinary action notices and new hire ID Badges.
  • Organize and maintain files, correspondence and other records.
• Plan, organize, schedule and track attendance for training events. Input and upkeep training records in training database.
  • Receive, input, and maintain the company MSDS system.
  • Coordinate schedule, meeting space, orders flowers, cake/food and beverages as needed for anniversary and retirement parties and other as needed.
• Become CRM champion for the Sales Team; assist the VP of Sales with monthly and quarterly reporting.
  • Be the liaison between Hoffer and outside Reps and Sales along w/ compiling the monthly dashboard/analytics
• Manage our Sales Sample process including:
  • Mailing/shipping samples to customers and partners
  • Tracking inventory and work w/ Operations and Engineering for replenishment
• Projects will be assigned by the VP of Sales which may be for particular time period or ongoing. I.e. assist with mapping out processes, driving the Estimating/Pricing process improvements, etc.
• Other - administrative: PO creation for the Engineering team, compile PowerPoint slides for meetings, create charts in excel and/or PowerPoint.
• Assist with Trade Show preparation
  • Manage vending machine issue log, maintenance and refunds.
• This job description does not contain every function / responsibility that may be required in the performance of this job. All team members are required to perform other related duties / functions as assigned.
• All team members shall:
  1. Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.
  2. Continue to grow job specific knowledge and use tools to identify and assist with continuous improvement.
  3. Comply with safety regulations and maintain clean and orderly work areas.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

QUALIFICATIONS

• High School diploma, GED, or equivalent plus 2 years of administrative support.
• Intermediate proficiency of MS Office Suite including: MS Word processing skills, Excel Spreadsheet preparation and tracking skills, PowerPoint Presentation skills and Outlook Calendaring skills.
• Excellent written and verbal communication skills.
• Bilingual language skills (Spanish/English) are highly desirable.
• Ability to effectively multitask, organize and prioritize work.
• Positive attitude, flexibility and willingness to do whatever it takes to get the job done.
• Excellent interpersonal skills and professional demeanor including the ability and self-awareness to maintain complete confidentiality and dignity of the company and our team members.

Benefits:

• Medical (PPO Blue Cross Blue Shield)
• Vision (VSP)
• Dental (PPO Blue Cross Blue Shield)
• 401K, Hoffer Plastics matches .50 per $1.00 dollar contributed each payroll period up to 6%.
• Paid Life Insurance
• Short term and Long-term Disability
• 2 Weeks Paid Vacation, up to 5 Days of Paid Leave.
• 9 Paid Holidays
• Reimbursements (Tuition, Prescription Safety Glasses, Steel Toe Shoe, and Fitness)

Join an established, growing third generation U.S. company that goes "All In" for people, plastics and purpose.

Hoffer Plastics Corporation: There's a part of us in Every Piece.

www.hofferplastics.com

Hoffer Plastics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.